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Executive Assistant (Air Force) Security Clearance Required
Location:
Washington, DC
Description:
Executive Assistant This position supports senior officers and executives (O-6 and above, GS-15 and above). The ideal candidate will possess DoD acquisition program experience supporting the "front office" of a major product development program. The applicant should possess experience organizing meetings and using tools to identify, track, and manage on-program suspense and action items. In addition, possessing experience booking travel and processing vouchers with the Defense Travel System is required. Essential Functions: Make/schedule meetings/appointments for senior officers and executives, preparing, maintaining, and ensuring accuracy of leadership calendars and schedules. Organize meetings, coordinating physical logistics, conference call and VTC arrangements, working with other administrators and meeting participants to efficiently and effectively schedule meetings Maintain special projects events and travel calendar Make travel arrangements and prepare reimbursement vouchers using the Defense Travel System to include preparing travel itineraries and meeting agenda Coordinate appointments, correspondence, and communications with other senior executive administrative assistants Manage, generate, and coordinate executive correspondence and documentation, making determinations about which inquiries should be handled personally by leadership, and those which can be referred to other members of the staff Coordinate office activities and operations to secure efficiency and compliance to organization policies Order and manage office supplies, including paper and printer ink, through the organizations supply ordering process. Review/direct all incoming correspondence to the proper personnel Review/proof correspondence for accuracy and compliance with communications policies and procedures Prepare, review, and coordinate VIP visit Staff Summary Sheets (when applicable) Facilitate program access request routing and circulation Maintain appointment calendars for conference rooms to included requesting VTC bridge information Assist in the overall daily operations of the front office group Daily Opening/Morning Duties Check all computer systems for any new items that will affect that day's calendars (senior leader and conference room) and adjust calendar accordingly Print daily calendars and conference room calendars as required and maintain changes daily Perform other duties as assigned Qualifications: Bachelor of Arts/Bachelor of Science (BA/BS) Degree preferred Must be U.S. Citizen Relevant DoD/IC or industry work experience with no less than one (1) year experience in a SAP and/or SCI environment within the past 5 years Minimum of 5+ years' experience reporting directly to senior management Ability to obtain and maintain a US Government Top Secret Security Clearance Possess high level interpersonal and verbal/written skills Exemplary planning, time management skills, and ability to multitask and prioritize workload Proven ability to maintain discretion and confidentiality Strong hands on skills utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat applications and the Edge, Firefox, and Chrome web browsers. Full comprehension of office management systems and procedures Experience scheduling travel arrangements for management AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits. About AEVEX Aerospace AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Massachusetts, New Mexico, North Carolina, Ohio, and Virginia. #LI-Onsite
Company:
Aevex Aerospace
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Executive Assistant (Air Force) Security Clearance Required
Executive Assistant (Air Force) Security Clearance Required is a Clerical Executive Assistant Job at Aevex Aerospace located in Washington DC. Find other listings like Executive Assistant (Air Force) Security Clearance Required by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant (Air Force) Security Clearance Required is a Clerical Executive Assistant Job at Aevex Aerospace located in Washington DC. Find other listings like Executive Assistant (Air Force) Security Clearance Required by searching Oodle for Clerical Executive Assistant Jobs.